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Scaling Outsourced Software Development Teams Effectively

By Arooj Shakeel
October 5, 2023

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Naturally, as your tech company expands, so will the need to scale your software development team. Managing the increasing workload becomes critical with your product gaining traction and development ramping up. But what’s the best way to go about it? Hiring more people may appear to be the simple solution. However, when scaling their software teams, businesses frequently run into a tangle of issues. That’s where Relevant comes in. We are software development outsourcing experts who know how to avoid these common pitfalls. Do you want to know how? This article contains everything. By the end, you’ll have a solid understanding of the best practices for scaling software teams. So let’s get started. 

Why You Should Scale Your Software Development Team

The decision to scale a team is not made lightly, and the factors influencing it are usually complex and intricately linked to your business strategy. Let’s look at some of the main reasons why a company might decide to scale its development team.

Increasing Capacity: Increasing capacity is one of the most immediate triggers for scaling software teams. As your company grows, so does the demand for your services. To keep up with this increased workload without sacrificing efficiency or quality, it is often necessary to augment the team size based on the scale of development software. 

Diversification of Skills: As your company expands into new domains or innovates within existing ones, you may need to bring in specialized professionals. Scaling your Agile team allows you to diversify your workforce’s skill set, facilitating new product development or market expansion.

Increasing Delivery Efficiency: Speed is critical in today’s fast-paced digital world. To stay ahead of the competition, you may need to scale your agile development team, allowing you to reduce time-to-market for your products or features. 

Providing Redundancy: Relying on a single point of failure in business is a risk. What happens if a small team or a few key individuals are suddenly unavailable and your operations rely on them? Scaling teams ensure that there is always a backup available, reducing risks and ensuring operational continuity.

Market Dynamics: Market trends, customer expectations, and the competitive landscape can all shift dramatically and quickly. Scaling enables your organization to respond quickly to these changes, whether a sudden surge in demand causes them, the introduction of new technologies, or shifting customer preferences. 

Increasing Innovation: More minds often equals more ideas. Scaling agile development teams provides new perspectives and may stimulate innovative thinking, increasing your organization’s ability to create game-changing products or services.

Improving Quality Assurance: As projects become more complex, quality assurance becomes increasingly important. By expanding your team, you can devote more resources to testing, ensuring that your product meets the highest quality standards. 

Specialization Facilitation: As your organization grows, you may want to encourage specialization by allowing team members to concentrate on particular aspects of the software development process. This can improve the overall quality of your work while also cultivating deeper expertise in critical domains.

Top Software Development Team Challenges and Solutions 

Scaling Solutions for scaling a software development team can be a double-edged sword, presenting challenges and growth opportunities. Mistakes can cause problems ranging from communication breakdowns to productivity declines, threatening growth. However, you can successfully navigate the scaling process if you thoroughly understand these obstacles and the appropriate solutions on hand.

Management of Distributed Teams – Challenges 

In an era of remote work and global collaboration, software development projects are becoming more common to include at least a few remote team members. When you scale up to the point where entire teams are dispersed across multiple locations, countries, and time zones, your painstakingly crafted communication strategy may begin to unravel. 

Consider the complexities: your headquarters and development center may be separated by an 8-hour time difference; each office may have its own organizational tools and programs; contractors may work on flexible schedules and report tasks in a specific system. These and other factors can make software scaling a real communication nightmare.

Furthermore, imagine you’re assembling a software development team from people scattered across the country. In that case, changes are unavoidable, necessitating a shift from face-to-face meetings to video conferences and the replacement of physical office tools such as whiteboards with digital alternatives. Recognizing that your core team may initially be resistant to these changes is critical. Adapting to new processes does not happen overnight; it takes time and patience.

Solution: To overcome this challenge, you must completely revamp your communication channels and devise a strategy that covers your distributed teams while remaining practical for your in-house personnel. This may entail modifying working hours for specific employees or establishing alerts to respond quickly to emergencies occurring in a different timezone. 

Expert Advice: Your strategy should foster a flexible and inclusive communication environment by utilizing tools that foster collaboration and facilitate effective information sharing. To reduce confusion and increase efficiency, it may also be beneficial to establish a standard set of tools and practices across teams. Remember that the goal is to communicate in a way that minimizes disruptions and maximizes productivity. 

Project Management – Challenges

As a software development team grows, so does the number of tasks, making project management a formidable challenge. Large-scale projects that require dedicated teams or complex tasks that must be divided into smaller, manageable parts necessitate a meticulous approach to project management based on strategic planning and sound principles. 

Solution: It is critical not to structure teams solely around technology during this scaling phase. Concentrate instead on product-focused or functionality-specific teams, such as mobile apps or backend teams. Such an arrangement encourages specialization, which improves development speed and quality. A dedicated team model is frequently the most effective strategy for individual, large-scale projects. In the face of changing requirements, these teams are accountable, balanced, and adaptable.

Expert Advice: Consider shortening sprints for task management to promote faster response times and a culture of continuous progress. In this case, brevity usually produces better results. Keeping a full backlog and assigning accountability for each task is critical. Select user-friendly, efficient reporting tools like Jira, our project management tool of choice at Relevant. 

Architectural Planning – Challenges

Sometimes, the product architecture and the software development team’s scalability requirements are mismatched. Conway’s Law, which emphasizes the relationship between an organization’s structure and the resulting product architecture, explains this phenomenon. While Agile methodologies typically place less emphasis on upfront design, complex projects necessitate some preliminary planning.

Solution: To avoid potential scaling issues, designing an architecture that allows for future growth from the start is critical. A software architect’s expertise is required for this task. Relevant can help with this process by providing access to a software architect under our supervision. 

Expert Tip: While creating an architecture that can handle future scale is critical, it should not come at the expense of agility and efficiency in the present. Additionally, ensure that the architecture is adaptable enough to accommodate changes as the business evolves so that the team can adapt to changing requirements without significant disruption. As a result, bringing in a software architect early in the process can pay huge dividends as your team and project grow.


Scaling software development teams appears to be a difficult task for both the outsourcing provider and the hiring organization. Companies, on the other hand, set themselves and new team members up for success by acting proactively and ensuring the necessary systems, tools, and training are in place.

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